Important Information for Programs
Last Updated: August 31, 2023
The Veterinary Internship and Residency Matching Program (VIRMP™) is sponsored by the American Association of Veterinary Clinicians (AAVC). The VIRMP is a listing and matching service and does evaluate or accredit programs. You should review the information in the VIRMP Info section to understand how the match works and what is expected in addition to the information shared here.
- A new program description form was launched for the 2024 VIRMP. To see a sample of the information that you will be expected to submit, click here.
- Participating institutions and private practices agree to the VIRMP Terms of Service at the time of registration. Please review the Terms of Service and make certain your program complies.
- All internship programs must use the stated VIRMP application deadline of January 8, 2024 and cannot require applicants to submit materials by an earlier deadline. Residency programs must use the stated VIRMP application of January 8, 2024 unless an earlier deadline has been approved by the VIRMP, currently only the laboratory animal residencies.
- Applicants will be assigned a VIRMP account number after payment has been received. The VIRMP account number will be on all application material and will be used to identify candidates on the rank order list. Please provide space for the applicant’s VIRMP account number on special forms your institution or private practice requires in addition to the standard VIRMP application.
- Applicants will submit all application material online. These “application packets”, including cover letter, standard VIRMP application form, curriculum vitae, transcripts and Standardized Letters of Reference, will be available for institutions and private practices to download from the VIRMP website (one PDF file per applicant) and share internally as desired.
- Programs may opt out of receiving GPA and Class Rank in the application packet and spreadsheet downloads. Please be aware that transcripts may contain this information.
- The VIRMP developed an online Standardized Letter of Reference (SLOR) to improve and streamline the evaluation process. Applicants will input the name and email address of 3 or 4 persons who will complete an SLOR in support of their application. An email will automatically go to this person that includes the name of the applicant and a secure link through which the SLOR can be completed. Once submitted by the person serving as a reference, the SLOR will be directed electronically to the applicant’s application packet. Applicants will not have access to letters written in support of their application. The current internship and residency SLOR templates may be viewed at www.virmp.org/slor.
- The cost will be $100.00 per position
- All program submissions are due by October 13th. Institutions and private practices may not make changes to their program descriptions after this date. Applicants understand final program submissions are due by October 13th. Program descriptions cannot be changed after October 13th because applicants might not re-review the program description after that date.
- If you are offering an ACVS residency, please review the information regarding ACVS registration at www.virmp.org/surgery-residencies.
- The VIRMP recommends residencies and specialty internships start on or after July 15 to allow interns to complete their rotating internship.
- Applicants are required to answer a work authorization question that appears in the application packet. It is important that you review these responses and ensure that your program can hire the applicant prior to ranking
- Applicants will be provided the following guidance regarding their personal statement: Please provide a personal statement discussing your expectations of an internship (residency) program and your future professional goals. We encourage you to describe your anticipated contributions to your matched program. This may include how your life experiences, background, past activities or unique personal characteristics would contribute to the program in meaningful ways. Programs may not request that applicants add additional information to their personal statement. If you want additional information from applicants, you must request it separately and have it sent directly to your program.
- The VIRMP will collect demographic information from applicants. Applicants may elect to not answer demographic questions and programs may elect to not download this information. The VIRMP post-match reports will include these data in aggregate form. Demographic information will be available to programs during the application process if the program elects to download. Programs that elect to receive demographic information agree that they will not use these data to engage in any unlawful discrimination, including discrimination prohibited by Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, or other applicable law. Programs should consult with their human resources department and/or legal counsel.
You can sign into the site beginning September 1st. If you have an account from last year, you can sign in with it. If you are a new program or if the previous credentials are no longer available due to a staffing change, you should create a new account.
Start a Program
The VIRMP does not oversee or accredit training programs.
Residency programs are approved by specialty organizations. Before you list a residency in the VIRMP, you should ensure the program has been approved by the specialty organization.
Programs do not have to meet prerequisites prior to offering an internship in the VIRMP. Please answer all questions on the program submission form accurately and completely.
Program Submissions Open
Friday, September 1, 2023
Program Submissions Deadline
Friday, October 13, 2023
Monday, January 8, 2024
Rank Order Lists Deadline
Wednesday, February 21, 2024
Monday, March 4, 2024